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Every company or organization produces large volumes of paperwork that require careful management to ensure that the document is tracked by version secure storage and quick retrieval. Automating the arrangement of documents makes it easier to manage and find documents, which facilitates decision-making, problem-solving and reduces costs.
Create a document workflow model to streamline your document workflows. This will detail the steps of your process and the people who will be involved in each step, as well as the types of documents you’ll need complete and then send out. Then, you can use an application that works with low-code, like frevvo, to automatize your workflow by uploading and digitizing documents. Once your documents are digitally digitized, they are able to be shared between teams and users can sign them with their eSignatures. This removes the need to print and fax, saves time and increases collaboration.
Moreover, a streamlined document workflow can help reduce your paper use by up to 70%. It can also help you increase efficiency by reducing the number of steps and handoffs in your process, resulting in better project timeliness. Document automation can also cut down on human error by removing repetitive manual work. It also helps reduce the risk of misplacing or lost documents.
Streamlining the document processing process can also create a more unified and data-driven environment. This leads to better communication between team members, allowing them to work together and make well-informed decisions based on accurate insights. Furthermore, it allows you to follow the regulatory requirements and improve compliance by enabling you to monitor the changes in records over time, and quickly identify and rectify gaps.